Office Manager – (Part-Time)

Burke Presbyterian Church (BPC), Burke VA is looking for a hospitable, compassionate, self-motivated person to provide part-time administrative and logistical services and support to the staff, church officers, congregation, and the public. Our vibrant church community located in Burke Centre with easy access to Rt 123 and Fairfax County Parkway.

The ideal candidate must possess a positive Christian attitude and manner as well as be willing to pitch in with whatever is needed to help the office run smoothly. Strong organizational and multi-tasking skills are essential. The position functions under the direct, day-to-day supervision of the Pastors and under the general oversight of the Personnel Committee through the Elder(s) for Personnel, Office Operations and Facilities.

RESPONSIBILITIES: The Office Manager shall:
• Oversee and coordinate general office procedures and activities, including responding to staff immediate needs, phone calls, visitor, and volunteer support. Provide general hospitality to visitors similar to a concierge
• Act as executive secretary for the senior co-pastors, offering support by anticipating needs regarding programs and upcoming events. Provide word processing, reproduction and administrative support to the church staff, officers, and ministry groups
• Open and close the church doors (lock and unlock)
• Assist the Communications Director with signage throughout the church
• Track Visitor and New Members. Process Friendship Pad information on Monday mornings and distribute to Pastor and Vocations Elder. Add entry and maintain membership information in the church database. Archive out of date materials and maintain records of materials reproduced annually
• Create, proof, upload to Google Drive and print the Worship Service support documents: Order of Worship for the regular and large print Bulletin (learning graphics software, proof-reading, duplicating, etc.),Tech Order of Worship and Lay Leader instructions (email and print)
• Create and send out the Friday email as well as congregational notices (funeral, death notices, stewardship, etc) Email the Wednesday notice to the congregation created by the Communications Director
• Call and train volunteers to provide office support
• Add content to the church website as directed. Knowledge of WordPress helpful
• Monitor and order office and other supplies for Staff, Elders and the kitchen; prepare and submit vouchers for purchases and service orders executed
• Operate, perform routine user maintenance, and provide general orientation, supervision and assistance in the use of office equipment by congregational users
• Monitor installed physical plant equipment (heating/ ventilation/air conditioning {HVAC} system, electrical/water supply controls, fire alarm systems, equipment timers, etc.) by conducting weekly surveys of church buildings and grounds to ascertain needed repairs and improvements. Make prompt recommendations for action to Church Business Administrator.
• Participate in BPC Annual Congregational Meeting, staff retreats, staff meetings, and other meetings as directed by the Pastors.
• Direct the daily activities of the Custodian Contractor under the guidance of the Church Business Administrator.
• Coordinate and monitor facility use by outside groups to assure proper use; maintain building use agreement and key control.
• Maintain a professional attitude and appearance in the office.

• The ability to deal with the staff, congregation and general public on a daily basis in a welcoming and supportive Christian manner.
• The ability to use word processing software (Microsoft Word and Pages preferred), database software, e-mail and Internet access. The ability to use and maintain copy equipment in support of pastors, staff, volunteers and the public.
• The ability to function independently under broad, general guidance and minimal supervision.
• The ability to prioritize tasks and cheerfully accomplish requirements under the pressures of time constraints and unexpected changes in church programming or facility use.
• The ability to maintain church provided personal computer and paper files; monitor publication, facility, pastor’s sermons/wedding/funeral bulletins, and session minutes.
• The ability to monitor installed facilities equipment (e.g., heating/ ventilation/air-conditioning {HVAC}, electrical and water supply controls, security/fire alarm system, equipment timers, etc.) and notify the facilities elder when a problem arises.
• Possession of a valid Virginia motor vehicle operator license and the ability to pass a background check.

HOURS: The permanent part time Office Manager position would normally work a 23/20-hour week: Monday 9:30-1 pm; Tuesday-Friday 9:30-3 pm (plus 30 minutes for lunch). If different hours desired, please inquire.

EXPERIENCE: High school with 3 years of experience in office administration (preferably church administration)

Contact: Lynn Sheehan at

Job Features

Job CategoryOther Positions (including administrative)

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